Operations Manager
The Liberty Theatre Company – Wood River Valley, ID

Reports to: Executive Director/Artistic Director (ED/AD)
Salary | Part-time to Full-time 

About the Company

The Liberty Theatre Company is a regional professional non-profit theatre nestled in the heart of Idaho’s Wood River Valley. With five mainstage productions each year, groundbreaking education initiatives, and a radical commitment to access and inclusion, TLTC is a growing hub of artistic excellence and community engagement. With deep local roots and national artistic reach, the company exists to inspire, connect, and create meaningful shared experiences for all. We are seeking a dedicated and skilled Operations Manager to join our passionate team and support the engine that makes the art possible.

About the Role

The Operations Manager executes the daily administrative and logistical operations for both the company and non-profit organization. Reporting directly to the Executive & Artistic Director, this role manages payroll, contract agreements, financial reporting, donor database systems, and production logistics—all with unwavering efficiency, precision, and professionalism. This central position touches every corner of our operations—from scheduling, contracting, budgeting, venue coordination, and artist support to close collaboration with vendor, donor, artistic, marketing, and technical teams. The ideal candidate is a collaborative team player with detail-oriented problem-solving skills and excellent communication abilities. The Operations Manager maintains professional relationships with community partners, upholds confidentiality, brings clarity to complexity, manages processes with care, and builds trust with artists, donors, and collaborators alike.


Note: You do not need to be a creative or theatre-specific individual. We are looking for someone who understands and enjoys administrative, organizational, and operational systems. Non-profit operations management preferred but not required.


Position Details

  • Supervisor: Reports to Executive Director/Artistic Director (ED/AD)

  • Schedule: Part-time to Full-time 

  • Location: Hailey, ID

  • Compensation: Salaried, commensurate with experience

  • Start Date: As soon as possible

  • Some nights and weekends for productions and special events support

Key Responsibilities

General Administration & Finance

  • Oversee payroll processing (staff and artists)

  • Maintain and reconcile QuickBooks accounts

  • Process and pay bills, file invoices, and track accounts receivable

  • Generate contracts for hires and gather necessary documentation (W-9, I-9, direct deposit, etc.)

  • Manage tax filings and reports, including 1099s, Equity dues, and other liabilities

  • Provide monthly financial reports (P&L, balance sheet) to ED/AD


Donor Relations & Fundraising Support

  • Maintain and update donor database (Bloomerang)

  • Enter donations, generate tax letters, and track giving patterns

  • Provide regular donor reports and assist in post-fundraising communications

  • Support annual appeal mailings and donor appreciation events

Company Management & Artist Support

  • Coordinate all housing and transportation logistics for out-of-town artists

  • Serve as primary point of contact for visiting artists before and during their stay

  • Maintain and manage artist housing inventory and vehicle scheduling and maintenance

  • Serve as point of contact for Equity and non-Equity artists for contracts, travel, and compliance

  • Track and report weekly box office numbers to rights organizations

  • Submit and manage Equity paperwork for productions and seasonal proposals

  • Support the ED/AD in hiring production personnel (designers, SMs, crew)

Company Logistics & Systems Management

  • Book rehearsal and performance venues and coordinate with landlords/building managers

  • Oversee office supply purchasing, insurance renewals, and subscription management

  • Maintain Dropbox, Google Drive, QuickBooks, Mailchimp, Ludus ticketing system

  • Manage scheduling documents and support coordination of calendar-based workflows

  • Support hiring process for all production staff and creatives

  • Coordinate rights acquisition and track and submit licensing and royalty payments for all productions

  • Draft, negotiate, and execute Equity and non-Equity contracts

  • Submit the Equity Season Proposal and required pre-production, weekly, and post-production reports

  • Serve as liaison with Equity representatives and ensure all union regulations are followed

Board & Staff Support

  • Attend Finance Committee meetings as needed

  • Liaise with ED/AD on operations-related issues or financial queries

  • Support organizational audits and annual Secretary of State filings

  • Collaborate with other community partners when deemed necessary

  • Maintain a compassionate, respectful, and professional demeanor in all interactions with participants

  • Provide customer service communications—both administrative and external—with company members, artists, donors, partners, contractors, theatre-goers, and community members

The Ideal Candidate 

  • 3+ years in arts administration, non-profit operations, or similar role

  • Prior work with AEA contracts, donor databases, and budgeting systems

  • Highly organized and proactive

  • A clear communicator with strong follow-through

  • Comfortable working with numbers and tracking details

  • Excellent communication skills, personable, proficient with emails and Google Suite

  • Experienced with systems like Excel, QuickBooks, Bloomerang

  • Discreet and professional when handling sensitive information

  • Adaptable and calm under pressure—especially during production periods

  • Experience managing multiple priorities with a seasonal calendar

  • Strong verbal communication skills, in person and via the telephone

  • Is self-motivated with excellent time management skills

  • Has healthy boundaries and maintains confidentiality at all times

  • Preferred: Familiarity with professional theatre operations or performing arts logistics but it is not required to apply for this position. If you have the skill sets, we will train on theatre specifics — so please apply if you have any type of operations/non-profit operations experience or interest!

Compensation

We uphold a flexible, balanced culture of wellness so you can live your best life and bring your best self to the work and creative space. 

  • Full-time, exempt position

  • Salary commensurate with experience

  • Paid time off after a 3-month trial period

  • Health insurance reimbursement

  • Staff, company, and community-building events throughout the year

  • Based in the Wood River Valley, The Liberty Theatre Company is a regional professional theatre and non-profit organization producing five productions annually, alongside educational and community programming, and special events.

To Apply

Please send a cover letter and resume to emily@libertytheatrecompany.org. Applications accepted on a rolling basis until the position is filled. The Liberty Theatre Company is an equal opportunity employer and an inclusive work environment, encouraging candidates from all backgrounds to apply. 

If you are doubting that you have all of the skills and qualifications outlined within this posting, we encourage you to apply anyway. You may have skills or experience that are relevant that we didn’t previously consider. 

If you have any questions, please do not hesitate to reach out. Otherwise, we look forward to receiving and reviewing your application. Thank you!